51 Essential Virtual Assistant Tools 

The majority of business owners come to terms with the fact that there aren’t enough hours in the day to finish everything. If you’re reading this, you’ve probably already accepted this sobering truth and hired your first employee-a virtual assistant.

Many improvements that enable businesses to save time and money have been made possible by the introduction of the Internet of Things. The advent of the virtual assistant, sometimes known as a “cyber secretary,” is one of the most interesting of these.

You may now save expenses by hiring remote workers by investing in virtual assistant software solutions to improve your operations. This eliminates the need to pay an in-house employee a costly salary, generous incentives, and other perks.

This post is for you if you’re excited about the prospect of adopting virtual assistant software but are unsure of where to start.

Communications

It’s crucial to be able to contact your virtual assistant at any time.

It’s possible to email them, but it’s not necessarily the best course of action. Emails sometimes go overlooked. Additionally, an effective virtual assistant probably avoids continual email checking because it reduces productivity.

Sometimes you need to respond to a brief message right away.

Communication can be aided by using these VA tools.

1. Microsoft Teams

Microsoft Teams is a workplace communication tool that enables chat, voice and video conversations, and meeting scheduling. It may also be used for real-time file sharing and collaboration.

Microsoft Teams distinguishes itself from the competition because to its WhoBot function.

An AI chatbot named WhoBot can assist you in locating precise details about other team members. It may also be used to determine who has the most knowledge about a given subject.

Pricing

• Essentials: $4.00 per user/month
• Microsoft 365 Business Basic: $5.00 per user/month
• Microsoft 365 Business Standard: $12.50 per user/month

2. Flock

It allows you to organize projects, send messages, share files, make video chats, and have centralized access to many different business tools and services.

Additionally, Flock provides voice notes, to-do lists, and reminders that can improve productivity and task management.

Pricing

• Enterprise: Contact sales (100+ members)
• Starter: $0 (1-20 members)
• Pro: $4.50 per user/month (20-100 members)

3. Chanty

You can maintain organization and contact with your virtual assistants by using Chanty, a platform for team communication and cooperation.

You’ll like Chanty a lot more if you’ve ever been discouraged while attempting to locate previous messages in the tools indicated above.

Your whole conversation history going back to the first day you used this tool is searched.

Additionally, Chanty connects with a number of internet applications to enhance team communication and increase output.

Pricing

• Business: $3 per user/month

4. Slack

Slack is a popular team communication application that assists organizations in channelizing their communication.

Your team can have a structured manner to interact by using channels that are centered around a certain subject. If you don’t want to include your VAs in the main chat room for your business, you may build separate private channels for them.

Additionally, it provides handy services like file sharing, audio/video conferencing, and direct chats

Pricing

• Pro: $6.67 USD/mo
• Enterprise Grid: Contact sales
• Business+: $12.50 USD/mo​​

2. Video conferencing

Virtual aides are seldom accessible in person. You’re not required to limit your contact to chats and emails, though. To manage more complicated talks, video conferences are fantastic.

A weekly conversation to check up and agree on priorities is recommended by many virtual assistants. Instead, you might like to engage in more in-depth video chatting.

Thankfully, there are a lot of video conferencing applications available. Consider how a certain piece of software fits into your present technological environment and ask your virtual assistant if they have a preference.

Read our analysis of some of the more well-known programs instead:

1. Google Meet

Google Meet was intended to be replaced by Google Meet, the company’s video conferencing program.

It’s simple to arrange and start calls using this video chat application, like most others. You have the option of sharing or recording your screen, files, and links.

Adding real-time, automatically produced subtitles to video conferences is one feature that distinguishes Google Meet from other online meetings. This excellent accessibility tool might make your talk much more understandable.

Pricing

• Google Workspace Individual: $7.99 per month
• Google Workspace Enterprise: Contact sales

2. Zoom

Zoom is a cloud-based video conferencing application that enables users to communicate in real-time with individuals all over the world.

This technology enables you to host meetings indefinitely with no cost. The unpaid version, however, has a 40-minute call duration limit, which might be an issue if you wish to book longer meetings.

During any online conference, assistants can share their screen and communicate using the built-in collaboration capability of Zoom Meeting. Calls may be recorded in both audio and video for later viewing.

You may discuss sensitive material during conversations thanks to the platform’s extensive privacy and security measures (including waiting rooms, passcodes, and user verification).

Since the “Zoom bombing” made news, they have placed a greater emphasis on security, and the platform now has more privacy and security safeguards.

Pricing

• Enterprise: $19.99/month/license
• Pro: $14.99/month/license
• Business: $19.99/month/license

3. GoToMeeting

Another well-liked video conferencing system is GoToMeeting. It has all the capabilities you might anticipate, such as screen sharing, video conferencing, and conference calling.

Zoom and GoToMeeting both have features and capabilities that are comparable, however bigger businesses may prefer GoToMeeting since it enables far larger conference sizes at a little lower cost.

On most platforms and operating systems, you may utilize this platform to have video conversations with your virtual assistant.

Pricing

• Basic: $24 per user/month, billed annually
• Standard: $29 per user/month, billed annually
• Premium: $39 per user/month billed annually

4. Skype

Skype is what we like to think of as the ideal backup program for team meetings with clients and staff.

No matter how dependable your preferred conference calling technology is, there is always a chance that something may go wrong. Since the majority of individuals already have a Skype account and are acquainted with how the program operates, Skype is an excellent choice in these circumstances.

Skype further provides screen sharing, video conferencing, and PowerPoint collaboration features.

Pricing

• Microsoft Teams (free)
• Microsoft Teams Essentials
• USD$2.00 Microsoft Teams Essentials USD$2.00user/month

5. Zoho Meeting

Another dependable platform for video chatting with your VA is Zoho Meeting.

The security and privacy of users are given top priority by this program. It has capabilities like audio and video sharing approval, restricted meetings, and recording rights.

It is integrated with the office and productivity tools from Zoho. Given its commitment to the Zoho ecosystem, it is the ideal video conferencing option.

Pricing

• Free: $0 (2 meeting participants and 10 webinar attendees)
• Webinar: $19 per organizer/month (25 attendees)
• Meeting: $3 per host/month (10 participants)

3.Scheduling and appointments

Virtual assistants frequently take care of scheduling. If your assistant handles scheduling for you, they most likely don’t use a paper planner anymore.

You can balance your personal and work time with the aid of modern calendar applications. 

The software listed below is something you and your virtual assistant should think about using to manage your appointments.

1. Google Calendar

The free scheduling tool offered by G Suite is Google Calendar.

It’s a well-liked tool since it’s simple to use and comes with your Gmail account by default. You can simply sync calendars if you have different accounts (such as a personal email and a business email) to obtain a full view of your day.

You may set up a shared calendar and enable users to sync it with their own calendars to help people stay connected. Use that function to announce gatherings or social events that your whole workplace is invited to.

You may assign colors to any event you add to Google Calendar, which makes it easier for you to see all of your appointments at once.

You may also allow others access to your Google Calendar.

Pricing : Free with Gmail accounts

2.World Time Buddy

If there’s one thing you can count on in business, it’s that your clients and staff will likely operate in multiple time zones, especially if you’re in charge of managing the schedules of remote workers.

A virtual assistant needs a technology that will enable them to distinguish between different time zones if you depend on them to plan meetings at the proper times.

World Time Buddy is here.

It functions as a quick time converter, globe clock, and online meeting planner. This program enables your virtual assistant to book web meetings, plan conference calls, and quickly compare time zones.

3. Calendly

With the use of the internet application Calendly, you can make available time slots and provide individuals a link to use to select a meeting time.

You may set up several meeting formats and view a calendar of all previous and planned sessions.

Additionally, it synchronizes with your Google Calendar and sends email reminders to the attendees prior to the meeting. Additionally, this lessens inconveniences like duplicate booking, missed appointments, and meeting rescheduling.

Pricing

• Professional: $12 per seat/month
• Essentials: $8 per seat/month
• Teams: $16 per seat/month

4. Setmore

Similar to SimplyBook.me and Calendly, Setmore is an excellent scheduling tool.

In order to more reliably contact your consumers, it provides SMS and email reminders. Through interfaces with Square and Stripe, you may collect payments.

With Setmore’s iOS and Android applications, you or your virtual assistant can manage reservations right from your phone. When you need to manage meetings while traveling, this tool comes in handy.

Pricing

• Free: $0/user/month (up to 4 users)
• Pro: $9/user/month (3+ users)
• Premium: $12/user/month (up to 2 users)

5.SimplyBook.me

A service industry online booking platform is called SimplyBook.me. You may accept reservations using this feature on either your own or their website. 

The simplest solution is to use their website, however adding the feature to your own website safeguards your professionalism and brand.

With the help of SimplyBook.me, you can take payments for reservations made through PayPal or Stripe. It also enables email and SMS alerts. Intake forms, discounts, and gift cards are some other nice features.

Pricing

• Basic: $8.25 per month
• Premium: $49.90 per month
• Standard: $24.90 per month

4. Project management

Many startups and business owners only want a competent project management solution for virtual support. By using project management software, you can:

• Determine what to focus on next.
• Choose who will receive the tasks.
• Determine whether projects are likely to run over budget by analyzing data.

Find out how your team can produce more.

Consider both your current and future needs while choosing the best tool for your team. In order to avoid wasting time transferring data in the middle of a growth period, use a technology that can scale with you.

1.Hubstaff Tasks

Agile project management is simple and straightforward with Hubstaff Tasks. The sprint view, which assists everyone in deciding what to work on next, is one of its greatest features.

Configure your processes so that jobs are automatically sent to the appropriate individuals. Reduce the number of meetings without compromising your access to information by using automated standups.

Once you’re set up, Hubstaff Tasks’ automatic functions return hours of your week’s worth of productive time.

This program is a wonderful option since it will grow with you. It’s ideal software for a small team of virtual assistants because it’s free for up to five individuals. As you grow, the cost per user is less than that of rivals offering the same quality.

Pricing

Premium: $5 per user (unlimited users)

2.Asana

While Asana aids in team organization, it may be intimidating for new users. You will like the extensive feature set of the free edition if you have prior project management knowledge.

Features for managing teams are especially helpful. You may give each team in Asana a separate set of rights by creating teams for them. While any sensitive data is being protected, everyone has access to what they need.

Another useful tool for virtual assistants is this one. To get the hang of it, start with the free version, then upgrade to the pro version when you’re ready.

Pricing

• Premium: $13.49 per user/month
• Business: $30.49 per user/month

3.ClickUp

ClickUp declares itself to be “the one software to replace them all” by offering project management, planning, and tracking functions. It’s capable of achieving that thanks to a wide range of features.

ClickUp offers robust connectors that let you create tasks, establish objectives, and import data much like other project management applications. But what truly shines out is the Docs function.

You can build wikis, manuals, and process documentation using Docs and share them with your whole team. After that, link them to tasks to access everything in a single location. Anything from straightforward banners to intricate code blocks may be designed.

Pricing

• Enterprise: Contact sales
• Business: $19 per member/month
• Business Plus: $29 per member/month
• Unlimited: $9 per member/month

4. Basecamps

Another straightforward project management tool that might assist you in segmenting your work into smaller tasks is Basecamp.

Each project includes all the necessary data, files, team members, and chats. Through Basecamp, you can arrange meetings and control your calendars.

To effortlessly connect with your VAs, you may also utilize the built-in group chat or the message board.

To track your project while on the road, this project management solution now provides web, Android, and iPhone apps.

Pricing

• Team $99/month

5. Wave

Wave advertises itself as financial software made for business owners.

It comes with every feature you’d want in an accounting and bookkeeping program. It may be used to monitor and control earnings and expenditures. Alternately, make expert invoices with your own logo.

To automatically import your spending into Wave, connect Wave to your bank account. As an alternative, you may use your smartphone to scan receipts and upload costs into the program. Your data is always secure thanks to Wave’s 256-bit encryption.

Pricing

• Accounting: $0
• Invoicing: $0
• No set-up fees, no hidden charges, no monthly fee
• Self-service: $20 monthly base fee
• +$6 per active employee
• +$6 per independent contractor paid
• Payroll: $35 monthly base fee
• +$6 per active employee
• +$6 per independent contractor paid

6. Trello

Trello is a project and task management solution with a visual interface.

This platform enables you to build projects, specifications, and manage processes for them, ensuring that your work proceeds as intended.

To facilitate team collaboration, it provides a digital Kanban board. The tasks that have been given to them can have comments, members, and attachments added.

Pricing

• STANDARD
• $5USD
• PREMIUM
• $10USD
• ENTERPRISE
• $17.50USD

5. Operations and process documentation

Process documentation is very important. You can delegate work more quickly and effectively when you have precise instructions that spell out exactly how to do a task.

Documentation must be simple to find and comprehend. Everyone on your team, including your virtual assistant, must be able to get the data they want without contacting you for assistance.

These document tools might help your virtual assistant get up to speed more quickly. They may also assist you in updating your paperwork when your methods change.

The resources mentioned below are designed to assist you in maintaining order in your company operations.

Your workflows can respond to several scenarios using conditional logic or they can be simple (like a to-do list).

Consider building up a routine for your virtual assistant to manage comments on social media.

Please carefully read the content.

Simply delete the mail if it is spam.

Send the media request to the public relations expert if it is one.

Send the query to a support person if it concerns customer service.

Go to the following stage if the question is often asked.

Pricing

• Pro: $30 per user/month
• Enterprise: Contact them for details

The previous version of every document or procedure that you alter is stored in your version history, but this applies to all users, not just your staff and virtual assistant. You can choose to make all or a portion of your documentation public using SweetProcess. Customers may look up assistance articles to find comprehensive instructions on using your product.

In order to assist you monitor what your team is doing, it also provides some simple job tracking tools. These capabilities are helpful for teams who have a lot of repetitive work, but they aren’t as comprehensive as project management software.

Pricing

• $99 per month for up to 20 active members
• +$5 per month for each additional member

6. File sharing and document management

Do you still send your virtual assistant files by email? That is a time waster.

To make the process of document storage, sharing, and collaboration more efficient, there are several file-sharing options available. Examine these applications for real-time file organization and editing:

1. Dropbox

One of the most widely used systems for file storage is Dropbox. Currently, more than 500,000 companies make use of it.

Dropbox, which was once advertised as a cloud storage service, has grown to incorporate a number of technologies that help companies streamline their operations. It allows you to save files, make comments on changes, and draft documents all from one area.

Pricing

• Basic: $0 (1 user)
• Plus: $11.99 per month (1 user)
• Standard: $15 per user/month (for small teams)
• Family: $19.99 per month (up to 6 users)
• Professional: $19.99 per month (for individuals)
• Advanced: $25 per user/month (for larger teams)

2. Google Drive

Although Google Drive has file storage and sharing features, it truly excels as a collaborative tool. Teams don’t have to bother about version control when working together on the same spreadsheet or document.

Since it’s a component of G Suite, controlling access is simple (you can share permissions via Gmail). Although it functions best within the Google environment, Drive is available on all other significant platforms through desktop, mobile, and tablet.

All of the following top-notch document management solutions are available in Google Drive:

• Word processing docs
• spreadsheet-specific sheets
• For presentations, use slides
• questionnaires and feedback forms
• Other niche applications

Pricing

• 15 GB: Free
• 100 GB: $1.99 per month
• 1 TB: $9.99 per month

3. Zoho Docs

A document management platform called Zoho Docs enables companies to generate, save, and share a wide range of various kinds of documents.

You may collaborate on files in real-time and it supports more than 100 different file types.

Pricing

• Free: $0 (up to 5 users)
• Standard: $5 per user/month
• Premium: $8 per user/monthb

7. Time and activity tracking

26.DeskTime

DeskTime is an intuitive time tracking program that integrates the three critical aspects of productivity analysis, project management, and personnel monitoring. 

Additionally, by categorizing websites and apps into “Productive” and “Unproductive,” this employee productivity tracking software is intended to assist managers and their teams in identifying their unproductive tendencies.

DeskTime not only keeps track of your time but also analyzes your daily efficiency and productivity depending on how you classify URLs, programs, and apps. This implies that your daily productivity increases as you spend more time using productive software.

Pricing

• Lite- 1 user. Free
  
• Pro- $7
  
• Premium- $10
  
• Enterprise- $20

27. TimeDoctor

​Time Doctor combines project management, time tracking, and personnel monitoring. It is an effective employee monitoring tool since it provides you with a wealth of information on your staff.

The web pages and applications that each employee uses are tracked by the Time Doctor time tracking system. Additionally, it enables managers to capture desktop images of what their staff members are currently working on in order to reduce the likelihood of slacking off.

In addition to time monitoring, Time Doctor lets you pay your staff straight from the program using your preferred method, such as PayPal, Payoneer, TransferWise, or any other. The compensation is automatically determined based on the number of hours each employee has put in.

Price

• $9.99 per user/per month
• *For teams of 10+ additional discounts apply.

8. Accounting and bookkeeping

Even though most business owners dislike it, bookkeeping is an essential component of managing a company.

You may assign this duty in a secure manner using accounting and bookkeeping systems.

For the things on this list, you should be the owner of the tool and provide your virtual assistant a login. Asking a third company to manage your bookkeeping using their own software is a bad idea.

Select a software that you feel confident using independently. It’s critical that you have access to and comprehension of your own financial information.

1. QuickBooks

The most widely used accounting program, QuickBooks, primarily serves small and medium-sized enterprises.

Using QuickBooks as your virtual assistant software will allow you to keep track of your spending, provide quotations and invoices, and produce in-depth reports. Additionally, you may link it to your bank account to track income and spending automatically.

To guarantee that only you and the persons you approve can access your financial information, all the data is encrypted and kept in the cloud. You may ask your virtual assistant to email you updates on a regular basis or download reports on your own.

Pricing

• Simple Start: $25/month (1 user)
• Essentials: $50/month (1-3 users)
• Plus: $80/month (1-5 users)
• Advanced: $180/month (1-25 users)
• Live Bookkeeping: Contact for custom pricing

2. Xero

A small business-specific online accounting solution is Xero.

You may use it to send invoices, receive payments, pay bills, and submit expense claims in addition to reconciling bank activities.

Bank feeds are also supported by Xero. This implies that you may automatically import transactions and classify them according to your preferences.

You may automate your financial reporting by having it generate financial statements and balance sheets at the touch of a button. This is a useful piece of software that your VA may use to provide you weekly updates.

Pricing

Early: $12 per month

Growing: $34 per month

Established: $65 per month

3. Wave

Using the free accounting program Wave, you can automatically generate and send invoices, manage income and spending, and take credit card payments. 

Additionally, it provides sophisticated features like automated payments and recurring invoicing.

You may link Wave to your bank account to enter expenditures automatically, or you can manually integrate expenses by scanning receipts.

Wave employs 256-bit encryption to guard against unauthorized access to your data.

Pricing

• Accounting: $0
• Invoicing: $0

No set-up fees, no hidden charges, no monthly fee

      Self-service: $20 monthly base fee

•   +$6 per active employee
•   +$6 per independent contractor paid

      Payroll: $35 monthly base fee

•   +$6 per active employee
•   +$6 per independent contractor paid

9. Password management

1. Zoho Vault

Another product from the Zoho suite to make our list is Zoho Vault. Zoho Vault offers you the standard password security and storage options that you may anticipate. Additionally, you may organize your own folder hierarchy and categorize passwords.

Powerful connections with programs like Azure, Dropbox, and ServiceNow make it easier for you to generate new logins and onboard workers.

Pricing

• Free: $0
• Standard: $1 per user/month
• Professional: $5 per user/month (minimum 5 users)
• Enterprise: $8 per user/month (minimum 5 users)

2. Dashlane

In a way, Dashlane is like LastPass. Your login information can be saved on different devices. Alternately, with just a few clicks, have Dashlane generate strong passwords for you and your virtual assistant.

Dashlane will also automatically fill in payment and personal information as an extra benefit. This expedites the creation of accounts or online store checkout.

All of your devices are synced with Dashlane, allowing you to quickly and securely access your accounts whenever you need to.

Pricing

• Business: $8 per user/month (billed annually)
• Team: $5 per user/month (billed annually)

3. LastPass

All of your passwords are saved by LastPass on any device you use. If you’re working with a VA, this may be quite beneficial, however you should probably check out the LastPass blog for password sharing advice.

When you visit a website you frequently visit, LastPass, a browser plugin you can install, will automatically fill in your login and password for you.

You can still access your password vault even if you switch devices. To have your usernames and passwords filled in automatically, simply log in to LastPass. You may always input it yourself by retrieving your login credentials.

Pricing

• Free: $0
• Families: $4 per month
• Premium: $3 per month

10. Social media management

Virtual assistants occasionally even aid in handling social media profiles. Naturally, your VAs will want the proper equipment to efficiently handle them all.

Your virtual assistant can benefit from social media management tools:

• Organize your social media posts.
• Easily interact with your followers
• Examine the effectiveness of your social media marketing strategies.
• While you may grant your assistant full control to each of your social media accounts, doing so makes management more challenging.

Each platform has a unique user interface that might be challenging to use. For instance, there is no built-in facility for scheduling postings on Twitter. Utilizing a product from this list can make it easier for your virtual assistant to maintain your brand.

36. Buffer

Using the social media management application Buffer, you can easily access all of your social media accounts in one place.

You can link your social network profiles to Buffer and manage them from a one location rather than having to log into each one, including LinkedIn, Facebook, Twitter, and more.

Buffer also provides services that let several users control your business account. This makes it simple for your marketing teams and virtual assistants to access the same data in one place.

Pricing

• Free: $0 per month/social channel
• Essentials: $6 per month/social channel

35. MeetEdgar

A user’s uploaded updates are automatically collected by MeetEdgar, a social media scheduling tool, so you may distribute them over time.

The software uses updates from that library to fill the user’s queue automatically. In this manner, they never run out of something to share, and new audience members notice their updates.

This disrupts the ongoing loop of manually adding updates to an empty queue and offers each update additional opportunities to reach readers.

Pricing

Eddie Annual Plan

• $ 24.91
• Month

Edgar Annual Plan

• $ 41.58
• Month

36. Later

You can plan social media postings and track their effectiveness using Later.

Later it now supports Facebook, Twitter, and Pinterest in addition to Instagram, where it was originally designed as a marketing tool.

It offers more advantageous features for Instagram than its rivals because it was designed specifically for that platform. Create clickable Instagram landing pages and shoppable Instagram feeds with Later.

The Best Time to Post feature explains when you should post on social media to get the most interaction. Use it along with reliable testing processes.

Pricing

• Free: $0
• Basics: $8 per month
• Starter: $15 per month
• Growth: $25 per month
• Advanced: $40 per month

37. Hootsuite

Hootsuite is a tool for managing and scheduling posts on several social networking sites, including Twitter, Instagram, and Facebook.

With the help of its Inbox function, your intelligent personal assistant can monitor, examine, and reply to messages from your Facebook, Twitter, and LinkedIn followers all from one location.

Additionally, Hootsuite offers sophisticated team collaboration tools that let you give each team member a particular assignment to complete while ensuring that everyone is working on it.

For virtual assistant training, you may also use the courses offered by the Hootsuite Academy. You may do this to hone your social media abilities and earn certificates you can show prospective customers.

Pricing

• Professional: $49 per month (1 user)
• Team: $129 per month (3 users)
• Enterprise: Contact for pricing (5+ users)

11. Graphic Design

A visual form of communication is graphic design.

These resources may be used by your virtual assistants to produce exceptional digital content and enhance the engagement on your websites and social media posts:

38.Canva

Everyone who is in charge of uploading material to social media should have Canva. It makes it simple to create lovely photographs, graphics, and social media postings. Additionally, if you want to go the simple route, you may select a template and modify it whatever you wish.

Canva is very reasonably priced, and the majority of its graphics, images, and fonts may be used without charge.

Introduce Canva to your virtual assistants if you want them to curate material for social media posts.

Pricing

Canva Pro 

• $55/per person yearly

Canva for teams

• $84.90 for 2+ people yearly

39. Envato

For best graphic illusions and creations, envato is a great solution. It gives you excellent HD quality graphics, 3D work, templates, 4K videos and so much more!

It is a paid tool that youtubers, video makers, graphic designers and other creative people prefer the most.

For both beginners and experts, this is a great solution!

Pricing

• Yearly $200

12. Stock Photo Sites

Stock photo sites are the most wanted sites for people who want to engage in a career with photo editing and other works. Photoshop is a popular tool among people for photo editing. But for searching stock photos, there are sites that allow you with the best photo collections. They give you moments of priceless memories. Such sites have wonderful illustrations of wonderful captures. Such as-

 40.Pexels, Pixbay, Unsplash

These are the 3 free sites that give you a lifetime collection of free photos. With only credit for those photos, these sites give you a forever stock of beautiful moments. They have videos as well as pictures for use.

Pricing

• Free for lifetime

 41.iStock

• Number of videos 12.9 million
• Pricing $0.22–$9.90/image
• Extended license $144–$216
• Free trial Yes (10 images)

13. Photo Editing Tools

The most effective photo-editing software is advancing more quickly than ever. There has never been a better time to upgrade your photo-editing software since intuitive AI allows for simple operations that used to take hours to complete to now be completed with just one click.

42. PhotoShop

Photoshop is the best photo editing software overall, and a seven-day trial lets you try the latest release for free. There’s no obligation to buy, but you can convert to a paid subscription during the trial or after.

Pricing-

• $20 monthly

43. Affinity Photo

There is no monthly fee associated with this excellent Photoshop substitute from Serif. Impressive features for digital painting, raw editing, retouching, and other picture editing tasks are provided by this program.

Pricing-

• Subscription free! Just $54.99/£47.99 (desktop) or $21.99/£19.49 (iPad)

14. Screenshot Tools

44.Snappy

so far, nearly 2 million!

For short, we call them snaps. You can annotate, resize, adjust opacity, and do other things with a snap because it is always on top.

Along with the many other inventive uses you’ll come up with, Snappy is ideal for clipping items off your screen, taking visual notes, and referencing information between windows.

15. Invoicing Tools

The tedious but necessary process of sending invoices is a component of running a business. Charges must be itemized, taxes must be included, payments must be tracked, and clients who don’t pay must be pursued. It takes a lot of time and may be really unpleasant. The billing procedure is greatly simplified with free invoicing software.

45.PayPal

Although it lacks several features, such as time monitoring, comprehensive customer profiles, and detailed subscription billing, PayPal Invoicing performs admirably as a free invoice generator.

To begin with, it is simple to use. Simply enter the client’s name, contact information, and price on a simple platform without feeling pressured to enhance it. Then submit the invoice. 

The ability to customize an invoice includes the ability to add your own logo, add custom fields and notes, and send payment reminders. Unlike some sites, you are not required to create a client profile or add products to your inventory.

Pricing

• PayPal payment processing fees: 3.49% + $0.49 per transaction

46.Zoho Invoice

One of the most outstanding invoicing apps on this list is Zoho Invoice. Sincerely, I was astonished by the number of features offered by its free plan.

Simple steps to send an online invoice include entering your company name, location, and currency. Add terms and conditions, attach files, change the invoice recipient, and add taxes as necessary to personalize your invoice. Simply select the recurring billing option by selecting the button at the bottom of the invoice.

Bills, however, are only one aspect of running a business. You can send estimates, sign contracts, bill for retainers, manage payments, and even track time using Zoho in addition to making invoices. I adore the client files’ level of information as well.

47.Stripe

Although Stripe is perhaps best known as a payment gateway, it also features a built-in invoice generator. Stripe is an excellent platform if your company offers subscription-based services. 

Although the invoicing tools are few, the subscription-based billing options are excellent.

In your main dashboard, click Start next to Send an invoice to start creating an invoice. You may add a logo, change the colors, and other customizations to your invoice by choosing Go to brand settings. 

The invoices are generally rather straightforward: you may list things, change quantity and price, and automatically collect taxes.

Pricing

• Stripe payment processing fees: 2.9% + $0.30 per transaction

16. Virtual assistant software

Imagine you don’t have any virtual help at all. Fortunately, organizations like Google, Microsoft, Apple, and Amazon have been working hard to develop virtual assistant software that may help people and businesses do daily activities more smoothly.

All of these programs can perform simple duties like adding appointments to your calendar, providing directions, and purchasing office supplies, but none of them can completely replace a human virtual assistant.

48.Google Assistant

Google’s voice-activated virtual assistant program is called Google Assistant. Although it’s accessible on other Android-powered devices, the Google Home smart speaker is presumably where you first heard of it.

One of the finest features of this virtual assistant tool is Quick Answers. After all, Google is the clear leader in search. You can ask just about anything and receive an excellent response.

Additionally, you may inquire, “What’s on my agenda today?” as well as “When is Mom’s birthday?” The software will look up your calendar and reply in clear English.

By creating unique shortcuts, you may create your own commands. This can also be done vocally. Your assistant will guide you through the process if you simply say that you want to manage shortcuts.

Both voice and text instructions are supported by Google Assistant.

Pricing

• Desktop or mobile device: Free
• Various Google Home devices: ≈$50-300

49.Cortana

You undoubtedly have a very decent sense of what Cortana is capable of if you’ve ever played Halo, the most well-known video game franchise from Microsoft.

While Microsoft’s version of the virtual assistant definitely won’t help you rescue the world, Cortana may be a hero in your own life. Similar to Google Assistant, Cortana responds to your inquiries, schedules appointments, and acts as your own reminder system.

Pricing

• Free with Microsoft 365

50.Siri

Apple’s voice-activated virtual assistant is called Siri. It is pre-installed on the majority of Apple products, making it a commonly utilized utility.

To send messages, get directions, or add events to your calendar, utilize voice commands. Siri can even update your Facebook or Twitter profile with just your voice.

Give yourself location-based reminders with Siri, one of its best features. Consider the scenario when you have a late shift and want to remember to stop at the florist on your way home to get flowers for your wife. Siri finds your position when you leave the workplace and sends you the reminder.

You can use Siri to book a table at a restaurant because it integrates with OpenTable.

Pricing

• Free with Apple devices

51.Amazon Alexa

On hundreds of millions of devices from Amazon and other manufacturers, Alexa is Amazon’s cloud-based speech service. You can create natural speech interactions with Alexa that provide users a more user-friendly way to connect with the technology they use every day. To make it simpler to create for Alexa, we provide a selection of tools, APIs, reference solutions, and documentation.

Create Alexa skills, link Alexa to devices, or incorporate Alexa straight into your goods to start designing for voice now. For a variety of services, including strategy, pre-tested reference designs and hardware, hardware and software development, manufacturing, and go-to-market support, you may collaborate with our network of Alexa Solution Providers.

Pricing

• For purchasing an Alexa, visit Amazon.

Conclusion

You’ll need to engage a virtual assistant to handle your business chores whether you’re a small business owner or a co-founder of a firm.

Although it’s simple to recruit them, it might be challenging to manage them.

Fortunately, many of the technologies mentioned here may improve the efficiency and ease of use of your virtual assistant.

Make a wish list now by looking over these 51 software programs!

Good luck!